Minutes 2014 February 1

With 18 members in attendance, President Tom Gerken brought the meeting to order for February 1, 2014.

Mark your calendars…

  • March 1, 2014 – BMWRSM monthly meeting at Fair Grounds Café, Topsham Fair Mall, Topsham, 8:30 AM
  • March 8, 2014 – “Why we ride” documentary to be shown at Pat’s Pizza in the Old Port starting at 6:00 PM
  • May 16-18, 2014 – BMWRSM Annual Rally, Hermit Island Campground, Phippsburg, ME
  • May 28, 2014 – For early arrival’s & RSM members “Beemers & Brats” at Richard’s in Brunswick, ME 6:00 PM
  • May 29-31, 2014 – 42nd International BMWRA Rally, Barber Motorsports and Museum, Birmingham, Alabama.
  • June 6, 7, 8… 2014 – Black Fly Rally; Northern New England & Canada
  • July 24-27, 2014 – 2014 International MOA Rally – St. Paul, Minnesota


  • Kudo’s to Dave Esklund for the GREAT Holiday party at Keely’s
  • Welcome to new member Ralph Nason

Secretary’s Report

  • Minutes from January’s meeting are on the web site and copies were distributed. Motioned and seconded with a vote of approval from the membership.

Treasurer’s Report

  • The Club account reflects the balance after the expenses of the Holiday gathering. The treasurer’s report was voted upon and approved by the membership;
    • Irene is now the corporate representative (the agent) for the club

Membership Report

  • Bob reports we are at half way with 43 members.
  • Reminder, membership renewal can be done through the BMWRSM website with payment via PayPal.

Ride Boss

  • Ride leaders are needed for the Downeast Rally
  • Surveys are still coming in; currently there have been 55 responses. Steve would like to meet after the March meeting to develop a ride plan for the upcoming season. Survey results have indicated high interest for rides after monthly meeting, theme or mystery ride(s).
  • The Eastern Canada Club has expressed interest to participate in joint club activity rides.
  • Brett spoke about the Black Fly Rally June 6, 7, 8… Northern New England and Canada. Passport required, invitations go out in March. More information to be posted on the web site.

Rally Master

  • Registration for the Rally is now open; the web site should shortly be updated to make PayPal easier.
  • Volunteer sign up lists and registration forms are now available at monthly meetings.
  • Door Prizes are still needed.
  • Thursday Night before the rally “Slice & Dice” volunteers still needed.

Old Business

  • Membership
    • Don sent out an email to committee members; below are the results;
      • Keep it simple
      • Targeted things
        • Form relationship with all motorcycle dealerships
        • Partnerships with business members for discounts.
        • Provide applications for membership when bikes are purchased at dealers.
        • Interest for indoor seminars in winter.
        • After meeting rides to partnering dealership(s) or stop overs with raffle prize(s) to bring in traffic.
        • Making first time membership more formal, by giving a hat with our embroidered logo
        • Provide telephone number to new member to buddy with a current member for the 1st meeting.
        • The committee is looking for a motion and approval at next month’s meeting for funds to increase membership and interest in the club by purchasing the following;
          • 2 sided brochure
          • Hats embroidered with the club logo
          • Flyers with stand for dealerships
          • Business cards
          • Tom found a web site that manufactures Name tags, which includes all kinds of logo’s, given the past issues with the BMW trade mark bru-ha-ha, is there any interest to produce name tags with our logo for the membership?

Motion to Adjourn

  • A motion to adjourn was and seconded.


Until Next Time, Respectfully submitted

Sandy Peabody